Free IT Assessment for Healthcare Practices | POPIA & Medical IT Audit

About Your Healthcare Practice

Help us understand your facility so we can tailor the assessment to your specific clinical and operational needs.

Practice / Facility Name *

Your Name *

Your Role *

Number of Staff *

Type of Healthcare Facility *

General Practice / GP Specialist Practice Dental Practice Physiotherapy / Allied Health Day Hospital / Clinic Pharmacy

Specialisations (if applicable)

Cardiology Orthopaedics Paediatrics Gynaecology / Obstetrics Ophthalmology Radiology General Surgery Other

Practice Location *

Your IT & Medical Systems

Tell us about the technology and medical software your practice currently uses.

Practice Management / Billing Software *

Do you use an Electronic Health Record (EHR) system?

Yes — cloud-based Yes — on-premise server Paper records only Mixed (paper + digital)

Email & Productivity Platform

Microsoft 365 Google Workspace ISP email (Telkom, etc.) Other / Unsure

How do you store patient records and clinical data?

Local server (on-premise) Cloud (OneDrive / SharePoint) Practice software built-in External HDD / USB Paper filing only Hospital / Facility network

Do you use any connected medical devices (e.g. digital X-ray, ECG, spirometer)?

Yes — multiple devices Yes — a few No Planning to acquire

Number of Computers / Devices

Do you have an existing IT provider?

POPIA Compliance & Patient Data Security

These questions help us identify compliance gaps and data security risks specific to healthcare environments.

Has your practice completed a POPIA compliance assessment? *

Yes — fully compliant Partially compliant Not started Unsure / Don't know

Are patient consent forms (for data processing) in place?

Yes — for all patients Partially No Unsure

Do you submit claims to medical aids electronically?

Yes — via switch/clearinghouse Yes — direct to schemes Paper claims only Mixed paper & electronic

What cybersecurity measures does your practice have?

Antivirus / Endpoint Protection Firewall Multi-Factor Authentication Email Filtering / Anti-Phishing Patient Data Backup (Local) Patient Data Backup (Cloud) Cyber Insurance None / Unsure

Do you experience internet or system downtime that impacts patient care?

Frequently (weekly) Sometimes (monthly) Rarely Never

What is your biggest IT concern right now?

Your Contact Details

We'll use these to send your personalised healthcare IT assessment report. Expect a response within 24 hours.

Email Address *

Phone Number *

Preferred Contact Method

Email Phone Call WhatsApp In-Person Visit

When would be the best time for an on-site assessment?

Anything else you'd like us to know?

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